FREQUENTLY ASKED QUESTIONS
A comprehensive document management strategy ensures that your hard-copy and electronic files remain secure, organized, and accessible. It allows you to take control of the way you manage documents and transform paper-intensive processes into turnkey, streamlined workflows. With a secure document management strategy, you can enforce state compliance regulations, reduce the risk of audit errors, and enjoy the benefits of a paperless office without the added stress of potentially losing important information. Formulating a document management strategy that’s customized to meet the needs of your business ultimately helps you work smarter, not harder, while consuming less time and resources.
Today, many organizations choose to convert their hard copy documents to digital files in an effort to reduce the amount of hard copy paperwork in their office. With the right strategy, achieving a paperless office is possible when an organization combines offsite document storage and scanning, with secure electronic document management software.
By implementing an electronic information management solution, documents in all formats can be organized in a single secure repository that integrates seamlessly with any software or other application. Record Storage Systems can evaluate your current processes and develop a plan to get you on the road to a paperless office.
Record Storage Systems implements stringent security standards to ensure your documents and electronic data are securely stored and protected at all times.
- All facilities are located in a remote, low-crime, non-flood zone with 24/7 security.
- Facility floors and walls equipped with 6-inch precast ribbed concrete walls reinforced with rebar steel.
- Access cards required to gain entry to the facility, ensuring authorized access.
- Transportation vehicles are designed for safe data transport, equipped with two-way communication devices, GPS satellite tracking, and fire extinguishers.
Same day delivery service is available for items requested before 10:00 a.m. Requests made prior to 3:30 p.m. will be delivered the next business day. In addition, we can set specific times for your delivery schedule, i.e. weekly, monthly, or quarterly. We also offer Scan on Demand, which allows you to request the specific records you need and receive a secure electronic version in 30 minutes or less. Record Storage Systems also offers emergency delivery (within two hours of request).
Yes! Record Storage Systems’ client web portal makes it easy for customers to recall records that are here in storage and view reports to better manage records inventory. View inventory and account information in real time, or change billing and contact information. You can start using the client portal at any time through recordstorage.com.