Business Document Management Services for Companies of All Sizes
Looking for a document management partner that understands your business needs—without the one-size-fits-all approach?
No matter your industry or organization size, Record Storage Systems delivers flexible document management solutions tailored to your specific needs. We factor in your budget, retention requirements, and regulatory obligations to build a strategy that actually works for your business.
With over 30 years of experience in document and information management, we help businesses throughout North Carolina and South Carolina store, scan, digitize, and securely destroy records so you can stay focused on running your company.
What we offer
Common Business Records We Store
- Financial and accounting records
- Invoices and receipts
- Employee and HR records
- Contracts and agreements
- Tax records and supporting documents
- Customer and business records
Flexible Document Management for Every Business
Every organization needs a reliable document management system. Whether you’re a local business or a national corporation, your needs are unique, and one-size-fits-all solutions rarely deliver. Record Storage Systems partners with you to develop a tailored approach that reduces overhead, saves time, and supports compliance.
Securely store, scan, shred, and digitally manage:
- Customer files and contracts
- Accounts payable and billing documents
- Human resources and employee records
- Tax records and financial documentation
- Regulatory and compliance files
- Purchase orders and vendor agreements
- Corporate records and legal documents
Our solutions help you:
- Streamline workflows for faster invoice and document processing
- Meet state and federal compliance requirements
- Increase visibility and collaboration across departments
- Free up time to focus on core business functions
- Reclaim office space consumed by filing cabinets and paperwork
- Reduce costs and eliminate delays.
Ready to Transition to a Paperless Office?
If you’re ready to reduce paper and streamline operations, our electronic document management software makes it possible. Digital records give your team secure, 24/7 access to files, improve cross-department collaboration, and support automated workflows for accounts payable, HR, and other document-heavy processes.
Whether you need to digitize existing files, implement a new document management system, or simply find a dependable storage partner, we’re here to help.
Our services include:
- Offsite Document Storage: Secure, climate-controlled facilities for storing contracts, client files, and business records, freeing up valuable office space.
- Document Scanning: Convert paper records into searchable digital files for faster retrieval, easier sharing, and streamlined day-to-day operations.
- Electronic Records Management: Access, organize, and distribute documents securely through our online portal, improving collaboration across departments.
- Secure Shredding: Ensure obsolete records and expired documents are destroyed securely and in compliance with retention requirements.
Why Businesses Partner with Record Storage Systems:
- 30+ Years of Experience: We’ve helped businesses across industries solve their document management challenges, and we bring that expertise to every partnership.
- Flexible Solutions: No rigid packages. We build a strategy around your needs, budget, and compliance requirements.
- Local Service: Based in Charlotte, NC, we proudly serve businesses throughout North Carolina and South Carolina.
- Reliable Support: Real people answer your calls and handle your requests, no automated systems or long hold times.
Frequently Asked Questions
How long should a small or mid-sized business keep financial and HR records?
Retention requirements vary by document type and can depend on federal, state, and industry-specific rules. Financial, tax, payroll, HR, and employment records may each have different retention periods. Record Storage Systems can help businesses create a retention schedule that identifies what to keep, how long to keep it, and when it’s eligible for destruction.
What's the cost comparison between offsite storage and renting additional office space?
The cost depends on the amount of records you have and how much office space they occupy. Offsite records storage can help businesses reduce the space, equipment, security, and staff time required to manage archives in-house. Record Storage Systems can help you determine the right storage plan based on your records and retrieval needs..
What happens to our records if we relocate, downsize, or close a location?
Record Storage Systems can help move records into secure offsite storage during a relocation, downsizing, or location closure. Your records remain organized and accessible while your business transitions, and their retention requirements continue to be managed.
How quickly can we retrieve a file if we need it unexpectedly?
Record Storage Systems provides retrieval services for archived files when you need them. Depending on your service plan and the urgency of the request, same-day and expedited retrieval options may be available.
Get Started with a Better Document Management Strategy Today
If your current solution is falling short, missing turnaround times, straining your budget, or leaving you buried in paper, we can help you build a better process.
Contact us today to discuss your document management needs and request a quote.
Record Storage Systems Service Areas
Record Storage Systems proudly serves businesses throughout North Carolina and South Carolina, including: Ballantyne, Boiling Springs, Charlotte, Columbia, Concord, Cornelius, Florence, Fort Mill, Gastonia, Greenville, Greensboro, Hickory, High Point, Huntersville, Indian Land, Matthews, Mint Hill, Mooresville, Rock Hill, Spartanburg, and Statesville.