Document Management, Compliance, & Safety Data Sheet Expertise for Laboratory and Analytical Services Businesses
When it comes to laboratory and analytical services, precision isn’t just about the data you generate. It’s also about how you manage and safeguard your documentation.
At Record Storage Systems, we specialize in helping analytical laboratories stay compliant with regulatory demands by streamlining document workflows, strengthening compliance, and ensuring your daily operations run smoothly.
What we offer
Common Laboratory Records We Store
- Laboratory test results
- Patient and client records
- Test requisitions and orders
- Quality control records
- Laboratory reports
- Safety Data Sheets (SDS)
Why Labs Choose Record Storage Systems
Labs and analytical services companies deal with a consistent flow of critical documentation, from Safety Data Sheets (SDS) and Standard Operating Procedures (SOPs) to instrument logs, quality-control records, and audit trails. Here’s how we help your organization stay efficient, compliant and safe:
- Comprehensive services suite: Our services include physical offsite document storage, document scanning (including SDS, SOP, and other lab documents), secure data vaulting, electronic document management, and document shredding at the end of life.
- Scalable and flexible: Whether you’re handling thousands of SDS files or an entire archive of laboratory documentation, our workflows adapt to your volume and turnaround needs.
- Regulatory readiness: From OSHA and GHS for SDS compliance to ISO/GLP documentation standards, we help you keep your documents organized, searchable, and audit-ready.
- Easy access: With digitized SDS and SOP documents, your employees can quickly retrieve the information they need and reduce the risk of mishandling hazardous materials or deviating from standard procedures.
Tailored Solutions for Your Lab
Here’s a snapshot of how we can help:
| Challenge | Our Solution |
|---|---|
| Hundreds of Safety Data Sheets (SDS) across multiple labs | Full-service scanning and indexing of all SDS, including searchable archives. |
| SOPs and instrument logs scattered in file cabinets | Digitization of your SOPs and instrument logs inside of an electronic document management system. |
| Monitor employee training and regulatory compliance | Easy SDS and SOP access for employee training and company audits. |
| Physical space constraints for document storage | Offsite storage of original documentation with option of shredding outdated files. |
| Multi-location labs needing a unified system | Cloud-accessible electronic document management system and portal access for all sites. |
Frequently Asked Questions
What are the retention requirements for lab test results and specimen data?
Retention requirements vary by record type, test, state, and applicable regulatory or accreditation standards. Laboratories should maintain a documented schedule that accounts for requirements from organizations such as CLIA, CAP, and state regulators. Record Storage Systems can help labs organize and securely store records throughout their required retention periods.
How should Safety Data Sheets (SDS) be stored?
Safety Data Sheets should be organized so employees can access them when needed and retained according to applicable regulatory requirements. Record Storage Systems can provide secure, organized storage and retrieval for SDS documents and other laboratory records.
Can you manage records across multiple lab locations or testing sites?
Yes. Record Storage Systems can centralize records from multiple laboratories or testing sites while maintaining organized storage and retrieval processes. This gives organizations a consistent approach to retention and records management across locations.
How quickly can we retrieve archived lab records if they're needed for an audit or inquiry?
Record Storage Systems provides retrieval services for archived laboratory records when they’re needed for audits, inspections, legal requests, or other business needs. Digital records can be requested through our secure online system, while physical files can be retrieved and delivered according to your service requirements.
Partner with Record Storage Systems for Your Laboratory Needs
At Record Storage Systems, we understand that the unique document demands of labs and analytical service providers require more than just a “file in a box” solution. You need: scan-accuracy, data accessibility, reliable retrieval, secure storage, and a partner who understands regulatory frameworks for SDS, SOPs, GLP/ISO, and more.
Whether you’re looking to digitize your SDS library, bring your SOPs online, streamline file retrieval, or ensure full-scale compliance documentation then we can help.
Ready to get started? Contact us today to schedule a doc-audit of your SDS, SOP and lab documentation needs, and we’ll provide a custom proposal for scanning, storage, shredding and electronic document management tailored to your analytical services workflow.