Medical Records Storage & Management for Retiring Physicians and Healthcare Providers
Are you a retiring doctor or healthcare provider looking for a secure, reliable solution to storing and managing medical records and patient files?
Whether you are retiring or closing your practice, Record Storage Systems specializes in helping physicians create a document retention strategy for medical records. Patient records are required to be stored and available upon request from the patient – and medical record storage companies must be HIPAA compliant and adhere to state and federal guidelines. Record Storage Systems is your trusted partner for medical records management and retention. We specialize in providing secure, offsite document storage and management services for medical records, offering peace of mind for retiring physicians and healthcare facilities.What we offer
Common Medical Records We Store
- Patient medical records
- Patient charts and histories
- Billing and insurance records
- Diagnostic and laboratory records
- Prescription and medication records
- Release of Information (ROI) records
Storage and Release of Patient Records for Retiring Doctors
As a retired doctor or healthcare provider, you have enough to worry about without the added burden of managing patient records. Our comprehensive record storage and management solutions allow you to store both active and inactive medical records in a secure, centralized repository. You’ll have access to your record inventory online through our customer portal, making it easy to manage them during the retention period. And once the retention period has ended, we can securely shred your medical records.
We specialize in providing secure, HIPAA-compliant record storage, medical record scanning, and document shredding services, offering peace of mind for retiring physicians and healthcare facilities.
Secure, Compliant, and Efficient Solutions for Closing a Practice
When it’s time to close your practice, you need a partner who can serve as the custodian of medical records.
Our services include:
- Offsite medical records storage: Secure offsite document storage for both active and inactive medical records.
- Release of Information (ROI): Handling patient requests for copies of their records.
- Shredding Services: When the retention period expires, we securely destroy records as per legal requirements.
- Inventory and Reporting: Our secure online portal gives you access to detailed reports on stored records at any time.
For Healthcare Providers with Multiple Locations
If you operate across several locations, RSS can be your single point of contact for managing all medical records, both paper and electronic. Our centralized system simplifies your records management, regardless of how many sites or records you need to maintain.
Streamlined Medical Records Custodianship for Physicians and Care Providers
As your medical records custodian, we ensure safe and efficient storage and retrieval of all your patient files, even after you’ve retired or closed your practice. By partnering with us, you can enjoy peace of mind knowing your records will be handled with the highest level of security and compliance – and that patients will have full access to their records when needed.
Key Benefits of Partnering with Record Storage Systems:
- Upfront Payment Plans: Pay in advance for storage, allowing you to manage costs while ensuring long-term access to records.
- Secure Record Storage: State-of-the-art, offsite storage facilities ensure your records are safe and protected.
- Easy Access: Through our online portal, you can view inventory reports and manage your stored files at any time.
- Patient Record Requests: We will manage patient requests for smooth and efficient handling of their medical records.
Frequently Asked Questions
How long am I legally required to keep patient records after closing my practice?
Medical record retention requirements vary by state, specialty, and record type, and HIPAA doesn’t establish a specific retention period. Record Storage Systems can help you determine how long you need to keep your records based on the requirements that apply to your practice, then securely store them and maintain access for the full retention period.
Why is it important to have a plan for my medical records when I retire?
Retiring from your practice doesn’t end the need to securely store and provide access to patient records. A clear records management plan helps ensure records remain protected, accessible to authorized patients and providers, and retained for the required period. Record Storage Systems can help you establish that plan and securely manage your records after you retire.
Can I be held liable for records that are lost or improperly destroyed after I close my practice?
Yes. Retiring doesn’t automatically end your responsibilities for protecting and maintaining patient records. Record Storage Systems can help you establish a secure records management plan, maintain access to records, and document how they are stored and handled throughout the required retention period.
What's the cost difference between storing records myself and using a records custodian?
The cost of storing medical records depends on factors like record volume, storage requirements, retention period, and how often records need to be retrieved. Keeping records yourself can mean ongoing costs for storage space, security, equipment, and staff time. Record Storage Systems can provide a secure storage and retrieval plan based on your needs, with options that help make long-term records management more predictable.
Closing Your Practice? Let Us Help with Your Records Management Strategy
Take the first step toward secure, compliant medical records management. Whether you’re retiring as a physician or closing your practice, we’re here to support you.
Contact us today for more information about our record storage and management services, or to request a quote.