Check Your Invoice: Are You Overpaying for Document Storage and Shredding?

Check Your Invoice: Are You Overpaying for Document Storage and Shredding?

Some providers are adding new fees to invoices for things like fuel and recycling. When was the last time you evaluated your costs and the level of service your document management vendor is providing you?

During this time of uncertainty, many companies find themselves evaluating their current document storage services and document shredding services to see if there are opportunities for savings. Because most document management vendors (with the exclusion of Record Storage Systems) make clients sign long-term contracts, there could be hidden charges on your invoice that you’re missing.

Below is a checklist of what to look for on your invoice. If your current provider is charging for fuel, recycling, and more, you are likely overpaying for services. Record Storage Systems is proud to offer our customers cost efficient offsite document storage and shredding with no additional fees or hidden charges.

If your invoice includes charges for any of the fees below, you are most likely overpaying for services. Call Record Storage Systems to compare pricing on your invoice. 

  • Fuel surcharges
  • Monthly administrative fees
  • Additional minimum storage fees
  • Recycling surcharges
  • Extra shred bin rental fees

Your offsite document storage or shredding invoice should be clear, concise, and easy to read. When choosing a storage or shredding service provider, ensure they are disclosing all fees and costs before signing an agreement. As a best practice, we recommend asking your provider for a phone call to review all invoicing and fees if you’re planning to sign a long-term contract.

If you’re you in the process of reevaluating your current storage or shredding provider, ask yourself these important questions:

  • Do you get the kind of service you expect and deserve?
  • Is your invoice easy to understand?
  • Do you doubt the accuracy of your invoice?
  • Do you like calling customer service? How frustrating is it?

Are you in need of document storage or shredding services for your organization? Request a Quote.

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