Affordable Document Scanning and Indexing Services
Digitize your documents, manage electronic records, and automate departmental workflows such as Accounts Payable and Human Resources with local scanning services in Columbia, S.C.
Your Path to Paperless Office
Don’t hesitate to contact us to book our services:
Document Scanning Services in Columbia, SC
Businesses in Columbia, SC are enjoying efficient and secure digital document management with Record Storage Systems’ document scanning services. Our high-speed document scanners capture every detail of your documents, regardless of type. From legal contracts to employee files, or large format engineering drawings, we use intelligent capture and indexing solutions to make scanned documents instantly searchable. Let document scanning be part of your digital transformation strategy.
To provide an all-in-one solution, we offer complimentary shredding of original documents for scanning customers upon request. Once scanning and indexing are complete, simply authorize document destruction within 90 days of receiving your digital files. Alternatively, consider our secure offsite record storage options for long-term retention or retrieval convenience.
DOCUMENT SCANNING BENEFITS & FEATURES
Our customized document scanning solutions cater to the specific requirements of each project. We meticulously assess factors such as document volume, type, and desired services, including advanced indexing or secure storage, to provide tailored pricing. As a North Carolina-based company, we service all of the Carolinas and offer competitive rates, ensuring you receive exceptional value for your investment in paper-to-digital transformation.
With our flexible and secure scanning solutions in Columbia, SC, you can:
- Maximize space: Convert bulky paper files into compact digital formats, freeing up valuable office space.
- Reduce costs: Eliminate the overhead expenses associated with storing, retrieving, and managing paper documents.
- Enhance security and compliance: Strengthen data protection, meet industry regulations, and streamline audit preparation.
- Streamline workflow: Leverage automated document management software for efficient storage, retrieval, and organization.
DOCUMENT SCANNING PROCESS
CUSTOMIZABLE DOCUMEMT SCANNING SOLUTIONS:
Ongoing scanning: Implement a consistent scanning process to convert physical documents into digital formats. This involves scanning incoming documents promptly, addressing backlogs of paper records periodically, or establishing regular scanning schedules for specific document types. The digitized documents are then securely stored electronically, enabling effortless access, sharing, and long-term preservation.
Backfile paper scanning: Ideal for organizations that require one-time bulk or backlog scanning to digitize old business documents and convert them into a manageable electronic format for safe electronic record retention.
Scan on Demand: Need to quickly retrieve just one file? Store your documents and use our secur Scan on Demand service that allows you to request the specific document that you need rather than scanning the entire box of records. This option is perfect for specific documents requested by users, or backlogs of documents scanned as required.
Our Imaging Process:
- Document collection: Our trained and insured professionals pick up your records and transport them to our secure records center.
- Document preparation: Scanning specialists ensure all paper clips and staples are removed, torn pages are mended and folded corners are straightened.
- Document scanning: Documents are scanned using high grade scanners for precise OCR and clarity.
- Document conversion: Documents are electronically converted and made available via secure file transfer or upload based on the client’s request.
What types of documents can we scan?
We’re more than just a scanning service. As your comprehensive records management partner in Columbia, we offer a suite of solutions to streamline your operations. Experience the precision of our scanning, the security of our offsite storage, and the convenience that comes with secure document shredding. Our intuitive system ensures your information is easily accessible, organized, and ready to support your business needs.
- Medical records
- Architectural and engineering drawings
- Tax records and financial statements
- HR records and employee files
- Large format drawings
- Accounts Payable and Accounts Receivable records
