Scan & Index Your Documents To Go Paperless In Concord, NC

Eliminate tedious and costly paper-based processes, increase your efficiency, and adhere to industry compliance standards.

Your Path to Paperless Office

Eliminate tedious and costly paper-based processes, increase your efficiency, and adhere to industry compliance standards.

Don’t hesitate to contact us to book our services:

Document Scanning Services in Concord, NC

Say goodbye to paper mountains and hello to streamlined efficiency with Record Storage Systems document scanning and indexing solutions in Concord, NC. We empower businesses in Concord to ditch filing cabinets and embrace the power of paperless document management and digital transformation.

From invoices to customer files, we scan it all. Our high speed document scanners capture every detail of your documents, regardless of type. Legal contracts? Crystal clear. Employee files? Perfectly preserved. Tax documents? Digitally immortalized. But it doesn’t stop there. We apply smart indexing, so your scanned documents become instantly searchable and accessible. Finding what you need is seconds away, no matter the document.

For scanning customers, shredding original documents is included at no extra charge after scanning and indexing is complete (if the customer requests document destruction). Simply grant permission within 90 days of receiving your finished digital files. Or, choose convenient and secure offsite record storage options: keep your digitized records with us or have them returned to you!

DOCUMENT SCANNING BENEFITS & FEATURES

We understand every document scanning project is unique, just like your needs. That’s why we consider factors like volume, document type, and additional services (think indexing or secure storage) to tailor a precise quote for your paper-to-digital journey. As a North Carolina-based company, we’re proud to offer competitive pricing, ensuring you get the best value for your budget.

With our flexible and secure scanning solutions in Concord NC, you can:

Save space by eliminating paper files and converting to digital
Reduce overhead costs associated with maintaining paper documents
Improve security, data protection, and compliance and be better prepared for audits
Enhance your disaster recovery plan with a secure digital repository
Enjoy electronic document storage with automated document management software.

DOCUMENT SCANNING PROCESS

CUSTOMIZABLE DOCUMEMT SCANNING SOLUTIONS:

Ongoing scanning: Regularly convert physical documents into digital formats. This involves scanning new documents as they arrive, periodically scanning backlogs of paper records, or setting up recurring scans for specific document types. The scanned documents are then typically stored electronically for easier access, sharing, and archiving.

Backfile paper scanning: Ideal for organizations that require bulk scanning to digitize years’ worth of archived business documents and convert them into a manageable electronic format.

Scan on Demand: Immediate initiation of the document scanning process. This could involve scanning a single document, a batch of documents, or specific types of documents based on user selection. You might choose scan on demand for, documents that need immediate digitization, specific documents requested by users, or backlogs of documents scanned as required.

Our Imaging Process:

Document collection: Our trained, insured, and bonded staff picks up your documents and transports them to our secure facility.
Document preparation: Trained specialists ensure all records are ready for electronic conversion.
Document scanning: Documents are scanned using advanced high-speed professional scanners that guarantee precise OCR.
Document conversion: Documents are digitally converted, indexed according to your specifications, and made available in electronic format.
Online document management: Document automation software, M-Files, enables you to store and manage documents electronically to improve workflow automation.

What types of documents can we scan?

Record Storage Systems isn’t just another Concord scanning service – we’re your one-stop shop for conquering paper clutter and taking control. Experience the precision of our scanning, the security of our offsite document storage, and the satisfaction of shredding outdated records – all under one roof. Our intuitive system puts your information at your fingertips, organized and ready to work for you.

Medical records
Large format architectural and engineering drawings
Tax records and financial statements
Insurance records
HR records and employee files
Manufacturing documents
Accounts Payable records

What Our Clients Say

“Everyone at CoreSource would like to say a huge THANK YOU for the great customer service you provided our office during our recent office relocation. Your prompt service for all the different moving parts of our shredding and storage needs was invaluable. Also, thanks to the great delivery guys who transported those heavy bins and numerous boxes week after week!”

“It has been over a year since our company began its relationship with Record Storage Systems. I wanted to let you know what a great job you have done for us. Not only is the professionalism of RSS Management and Staff impeccable but the customer service you provide is of the highest quality.”

“I am writing to give a few words of praise. I think most people focus and comment on the bad things, so I wanted to bring something good to your attention. I work in medical records and deal with your staff on a daily basis. I can't tell you how much I appreciate Jackie in your customer service. She is always so helpful and I can usually hear the smile on her face. It's so nice, in this day, to get good customer service.”