Contracting Company saves $7500 Annually with Process Automation Software

Are you growing your business with workflow automation software?

In the age of digital transformation, companies are relying on workflow automation 
software to increase efficiency and reduce cost. If paper is slowing down your processes, you’re more likely to face bottlenecks and errors in operations and accounts payable

Take GPC Contracting Co. for example — they needed an enterprise content management (ECM) system that would adapt while they expanded into other markets. As GPC started to grow into other markets, their old information management system did was not advancing with them, creating havoc in their main office. GPC was accustomed to working with a paper-based system, but their Staff Accountant, Stefanie Evans, knew there was a more efficient way to approach business processes with automation.

Leaving paper-based processes behind, GPC was able to leverage process automation technology to meet their business goal and improve efficiency, organization, and compliance between their main office and onsite teams.

Implementing ImageSilo®, PaperVision® Capture, and PaperVision® Forms Magic Technology allowed GPC to scan, classify, extract data from, and store hundreds of massive project files. These solutions worked so well that they soon after included PaperVision® Enterprise WorkFlow in order to route documents and control assignments more effectively in the main office. Reading through this case study, you can find more specifics of the benefits that GPC recognizes from automation, such as:

  • Saved 624 hours of time per year at an approximate value of $7,500
  • Reduced business costs going paperless, saving $33,800 annually in salaries, printing, paper, and storage costs

  • Regained about 500 square feet of floor space by eliminated filing cabinets, saving storage fees for equipment

  • Improved connectivity between onsite employees and remote employees

“Thanks to Forms Magic and ImageSilo, we went from ten filing cabinets for JUST AP documents, and now we only have one filing cabinet that holds all of our physical copies. We saved 500 square footage of floor space, and now have more room to store pieces of equipment that we would have had to pay storage fees to keep.” -Stefanie Evans, GPC Contracting, Staff Accountant

How are your business goals similar to GPC’s? Account payable professionals, operations managers, and growing businesses who need a way to streamline paperwork and automate processes need a system that can keep up with growing demand. If you’re interested in how automation software could benefit you, request more information here. 

Case Study Fast Facts:

  • Problem: Needed an ECM system that would adapt while expanding into other markets.
  • Solution: ImageSilo, PaperVision Capture, PaperVision Forms Magic Technology, and PaperVision Enterprise WorkFlow
  • Digitech Systems Reseller for this case study: COMPUCOM Inc.
  • Client: GPC Contracting
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